It is a complex challenge to keep on top of the ever increasing volumes of records and the variety of sources from which information can now originate, whilst also ensuring regulatory compliance. Regardless of industry, company records whether they relate to internal, customer, patient or employee matters are highly sensitive and the security of the data contained within is of the utmost importance.
We've been working with Records Managers for over 40 years, traditional record storage methods are being replaced with digital storage methods and often Records Managers manage a hybrid between electronic and physical records. At Adetiq, we can help to alleviate the administrative burden for Records Managers, by assisting with both electronic and physical information.
Scanning & Digitisation of Archives
Many historical records are in physical format which often proves to be an inefficient method of storage due to the time it takes to locate any given record within the archive, and expensive in terms of storage space. However, it is often a legal, operational or historical requirement to keep the records so that they may be accessed if required. At Adetiq, we offer a range of document digitisation services to enable electronic storage of wide ranging records, which can be searchable according to your needs. Inaccessibility of records and storage costs need not be a challenge once the documents have been digitised, which has saved our records management clients both time and money.
Additionally, if your records are particularly historic and need sensitive handling, our planetary scanning technology can ensure digitisation without damaging the condition of the original records. Please see our scanning page for further information.
No matter how large your archive, our digitisation team can help.
Our data capture team have a long standing history of capturing data from physical records and entering into a consistent electronic format. Whatever information you need capturing from your records, our team can help. Our bespoke, secure data entry systems ensures that your data is processed in the most secure manner and also enables us to put measures in place to ensure the highest degree of accuracy.
Document and Data Security
It is important to remember not to be complacent with your data. Your data provides your business with a competitive advantage and has intrinsic value to your competitors and unscrupulous individuals. Treat your data with the highest degree of security. Data and document security is at the heart of our business and as such we are PCI DSS compliant to the highest degree and ICO Data Protection Act Registered. This means that there are stringent controls in place to guarantee the security of your data and documents whilst they are with us. All of our business practices are audited by third parties annually to ensure that we can continue to provide you with the assurance of the highest level of data security for your business data. Visit our document and data security page to find out more.
In an industry that can be daunting for many, we're committed to best practice in outsourcing, and as such we're proud to be working with industry leading publications and associations. Visit our accreditations page to find out more.
If you are unsure of any of the terms used, we have created a handy glossary to help.