At Adetiq, we work with a wide variety of legal firms & solicitors; from small consultancy firms to large multi-national corporations, processing diverse documents and data on their behalf to ensure that case files can be used effectively and to ensure regulatory compliance with all documents and data handled.
Processing Legal Documents and Forms
A challenge faced by many of our clients in the legal sector is effectively processing the large volume of documents and data associated with specific cases, which can be a drain upon the time of internal personnel. We can help. Whether you need assistance with processing large volumes of applications, large case files with extensive evidence to find or simply processing the volume of new client records our expert team can offer you a scalable resource to act as an extension of your own in-house team to alleviate the administration burden, allowing your internal team to focus on their high value priorities.
We know that time is of critical importance in the legal industry and that dictation and notes frequently need to be transcribed into legible and searchable records associated with each case. Our transcription team offer a cost effective alternative to using secretarial personnel to transcribe notes into structured records, as well as the transcription of audio interviews and notes into typed documentation. Our team can work with any format the raw notes are stored in, and can output the final captured data in any format required according to your system and process requirements.
Trawling through large volumes of case documentation to find pieces of relevant information is an extremely time consuming activity within the legal industry. The required accuracy and speed can be a challenge for any organisation not specifically established for document processing. At Adetiq, our working environment is specifically set up for high efficiency and high accuracy, which is why we are the processing partner of choice for many legal firms and departments seeking assistance with extracting data from large volumes of case files. We will work with you to understand precisely what your requirements are, and will establish a customised process flow tailored to the specific needs of the project. Once established, we'll interrogate the documents for the information you need, articulating the critical references according to your needs.
Forms Processing and Logging
Form processing is a time consuming task requiring high attention to detail, particularly if the forms refer to probate. Our forms processing team have been handling and processing legal forms on behalf of solicitors and specialist probate organisations for many years. Our solutions can be tailored to the specific needs of each client and we'll work with you to define a clear process flow. Whether you need the data from the forms to be captured into a database for easy upload into internal systems, or whether the information from the forms needs to be entered directly into your systems - Our team are flexible according to your needs.
Once the data from the forms has been logged, we can also handle any administration steps thereafter, for example handling the dispatch of any communication to your client, scanning and logging of any supporting evidence or arranging for the secure disposal of documents according to your requirements.
Digitisation of Archives / Document Scanning
For governance reasons, many legal firms are left with a large archive of physical case files which are the result of merger or simply old processes, which often proves to be an inefficient method of storage due to the time it takes to locate any given file within the archive, and expensive in terms of storage space. However, it is of course often a legal requirement to keep the records so that they may be accessed and audited if required. At Adetiq, we offer a range of document digitisation services to enable electronic storage of case files, which can be searchable according to your needs. Inaccessibility of records and storage costs need not be a challenge once the documents have been digitised, which has saved our clients both time and money. No matter how large your archive, our digitisation team can help.
Data Entry, Data Capture and Data Input
Our UK based team are highly experienced in the field of data entry and can cost and time efficiently extract and process your data via our secure, bespoke data entry system. Often used for handwritten documents, inconsistent document formats and knowledge based / interpretative information processing tasks, our team can extract your critical information from physical or electronic documents and enter the data into any format required. And, as our team are based entirely in the UK you can be assured of the highest quality processing and most importantly, the highest quality data output. We work for wide ranging clients across multiple sectors, each with a different data entry requirement, we will work with you to create a perfectly tailored solution to meet your business requirements.
Document and Data Security
It is important to remember not to be complacent with your data. Your data provides your business with a competitive advantage and has intrinsic value to your competitors and unscrupulous individuals. Treat your data with the highest degree of security. Data and document security is at the heart of our business and as such we are PCI DSS compliant to the highest degree and ICO Data Protection Act Registered. This means that there are stringent controls in place to guarantee the security of your data and documents whilst they are with us. All of our business practices are audited by third parties annually to ensure that we can continue to provide you with the assurance of the highest level of data security for your business data. Visit our document and data security page to find out more.
In an industry that can be daunting for many, we're committed to best practice in outsourcing, and as such we're proud to be working with industry leading publications and associations. Visit our accreditations page to find out more.
If you are unsure of any of the terms used, we have created a handy glossary to help.
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