A Brighton-Based Business for Large-Scale Document Scanning

Digitisation can look straightforward until you're faced with hundreds of folders, boxes or filing cabinets.

Scanning large quantities of paperwork internally requires employees, equipment and time. Documents may need preparing before scanning, files need to be organised consistently, outputs need checking and confidential information needs to be protected throughout.

As an experienced high-volume scanning business in Brighton, Adetiq can take responsibility for this process.

Our Brighton-based team has more than 50 years of experience in document and data processing. We provide document scanning services for organisations that want to digitise substantial document collections without turning the project into a major demand on their own employees.

When Does High Volume Scanning Make Sense?

There isn't one single reason to digitise an archive. Different organisations reach the decision at different stages.

You've Accumulated a Document Backlog

Paper records can accumulate faster than organisations expect.

A backlog may develop following years of normal business activity, a particularly busy period or simply because employees haven't had enough time to process older documents.

Outsourcing scanning provides a way to tackle the backlog without diverting your internal team from its everyday responsibilities.

You're Reviewing Your Office Space

Filing cabinets and archive rooms occupy space that could potentially be used more effectively.

Digitising appropriate records can reduce the amount of physical storage required while keeping the information available electronically.

You're Moving Premises

An office move is often a good opportunity to review what paperwork still needs to be retained physically.

Rather than packing, transporting and storing an entire archive at the new location, suitable records can be digitised first.

You Want Faster Access to Information

Physical records can be inconvenient when information needs to be accessed regularly.

Properly indexed digital documents can make it easier for authorised employees to identify and retrieve the records they require.

More Than Putting Documents Through a Scanner

A successful high-volume scanning project needs a defined process.

Adetiq can support each stage, from receiving the physical records through to delivering the final digital files.

Preparing Documents for Scanning

Large archives don't always arrive neatly organised and ready to process.

Records may contain staples, bindings, dividers or mixed document types. Preparation can therefore form an important part of the project before documents reach the scanning stage.

High-Volume Digitisation

Prepared records are processed using professional scanning equipment capable of handling substantial quantities of documents efficiently.

The workflow can be developed around the volumes, document types and timescales involved.

Quality Checking

Quality control is particularly important when thousands of documents are being processed.

Checks can be incorporated into the workflow to help ensure the resulting digital files meet the agreed project requirements.

Indexing Your Digital Files

A digital archive needs structure.

Files can be indexed according to agreed references or fields, making individual documents easier to locate after processing.

Extract Useful Data While You Digitise

The information inside your paperwork may be just as important as the document itself.

Instead of simply creating digital images, Adetiq can combine scanning with data capture services.

This can be useful for documents such as:

• Application forms
• Customer records
• Surveys and questionnaires
• Financial paperwork
• Registration forms
• Administrative records
• Other structured documents

Specific fields can be captured and supplied in an agreed format, helping businesses move information into databases or other internal systems.

Combining Automation With Manual Validation

Adetiq uses a hybrid approach to processing.

Technologies such as OCR and ICR can be used where appropriate to extract information efficiently from documents.

However, automated processing isn't suitable for every piece of information. Handwriting, unclear documents and unusual layouts may require human involvement.

Our automated data capture services can therefore combine automation with manual capture and validation where required.

This approach allows technology to handle suitable repetitive work while experienced people deal with information requiring greater interpretation.

Keep Your Document Processing in the UK

Organisations handing over large quantities of paperwork need to know where their records are going and how they will be managed.

Adetiq's processing operations are UK-based, meaning documents and associated data remain onshore throughout processing.

Physical and virtual security measures are used to protect client information, and Adetiq is ISO27001, ISO9001 and BS10008 certified.

Processing is also managed in line with GDPR requirements.

For organisations in Brighton, working with Adetiq also means choosing a scanning provider based within the local business community rather than sending documents to an unknown overseas processing operation.

Why Choose Adetiq as Your High Volume Scanning Business?

Adetiq has been processing documents and data for more than 50 years.

Our experience covers document scanning, data capture and wider business process outsourcing, allowing us to look beyond the scanner itself and consider how information needs to move through your organisation.

Every project can be tailored around factors including:

• Document volumes
• Document formats
• Required timescales
• Indexing
• Data extraction
• Quality requirements
• Security
• Final digital outputs

This bespoke approach means you're not restricted to an off-the-shelf scanning package.

High Volume Scanning Business Brighton FAQs

Can Adetiq handle thousands of documents?

Yes. Adetiq provides high-volume document processing for substantial collections. We'll discuss your approximate volumes, document formats and required outputs before establishing the appropriate workflow.

Is Adetiq based in Brighton?

Yes. Adetiq is based in Brighton and provides UK-based document and data processing services to organisations locally and across the country.

What types of documents can you scan?

Projects can include HR files, customer records, financial paperwork, applications, forms, questionnaires, operational records and large historic archives. Speak to us if you have an unusual document collection and we can discuss its requirements.

Can you index documents so they're easier to find?

Yes. Indexing can be agreed as part of the project, helping turn a large collection of scanned files into a more structured and accessible digital archive.

Can you extract information from our documents?

Yes. Data capture can be combined with scanning. Automated technologies and manual validation can be used where appropriate to capture specified information and provide structured outputs.

How secure is high volume scanning?

Adetiq operates UK-based processing facilities and is ISO27001, ISO9001 and BS10008 certified. Processing is managed in line with GDPR requirements, with physical and virtual controls used to protect information.

Can you provide regular scanning rather than a one-off project?

Yes. Adetiq can support both one-off digitisation projects and ongoing document processing requirements. We can discuss the frequency and volume of documents you generate and build an appropriate workflow around them.

Speak to Our Brighton Team

If large quantities of paperwork are taking up space, creating a processing backlog or making important information harder to access, speak to Adetiq.

As a high-volume scanning business in Brighton, we can manage the journey from physical paperwork to structured digital information while keeping processing within the UK.

Contact Adetiq today to tell us about your documents and discuss the right scanning approach.
​

High Accuracy Data Entry

Alleviate the administrative burden on your staff with our highly experienced in-house UK based data entry team. With 50+ years of experience Adetiq can solve your data capture requirements.​

End-to-End Data Capture

Adetiq can offer the full survey processing solution from creating on-line surveys, paper based surveys, printing, posting and receipt and capture, returning the data you require in the format you want.

Automated Data Extraction

Save time, money and improve data quality when processing high volumes of documents with our range of specialist automation systems. Adetiq use latest technologies to efficiently process your surveys to offer the most accurate and cost effective solutions.​

Why choose us?

ONSHORE
Our Data Processing Service as based in Brighton with all operations carried out in our UK offices, you can rest assured that your documents and data are kept onshore.

SECURE
​With numerous physical and virtual security measures in place, your documents and data are in incredibly safe hands. ISO27001, ISO9001 and BS10008 certified.

Speak to our team

Get in touch and speak to our experts to find out how we can help with your survey processing; we’ll go through your specific requirements and suggest the most effective methods to bring you the best results in the most cost and time efficient manner.​

get in touch