Helping London Businesses Move Away From Paper

​For many London businesses, the move towards digital working is already well underway. Yet years or even decades of paper records can remain.

These documents still occupy valuable space, require secure storage and need to be accessible whenever employees require information from them.

This is where Adetiq can help.

As an experienced high-volume scanning business in London, we provide large-scale document scanning services for organisations that don't have the time, equipment or internal capacity to digitise substantial quantities of paperwork themselves.

With more than 50 years of document and data processing experience, we can develop a scanning workflow around the records you hold and what you ultimately need to do with them.

The Business Case for Digitising Paper Records

Scanning a large archive requires an initial project, but continuing to manage physical documents also has a cost.

Make Better Use of London Office Space

Office space in London is valuable. Using rooms or large sections of an office to store records that employees rarely need in physical form may not be the best use of that space.

Digitisation can reduce the amount of paperwork your organisation needs to keep immediately accessible on-site.

For particularly large historic collections, our archive scanning services can help turn long-term stored records into an organised digital archive.

Reduce Time Spent Looking for Information

Paper records require physical retrieval.

An employee may need to identify the right cabinet, box or folder before searching manually for the document they need.
Digitised and correctly indexed records can make this process considerably more efficient.

Support Flexible Ways of Working

When records only exist on paper, access is naturally tied to wherever those records are stored.

Digitising documents can make information easier to incorporate into digital systems and workflows, supporting organisations where employees work across multiple offices or remotely.

What Can a High-Volume Scanning Business Process?

Large scanning projects can involve far more than standard office paperwork.

Adetiq can work with a wide range of document collections, including:

• HR and personnel records
• Customer and client files
• Financial documentation
• Application forms
• Surveys and questionnaires
• Operational paperwork
• Historic company records
• Administrative documents
• Large business archives

Before processing begins, we can assess the types of records involved, approximate volumes and the outputs you require.

This allows us to create a process suited to your archive rather than forcing different documents through a standardised package.

Need the Information Inside the Documents Too?

For some businesses, creating a digital copy of the document only solves part of the problem.

The records may contain information that needs to be transferred into another system.

For example, application forms might contain customer details, reference numbers and dates. Questionnaires may contain responses that need to be analysed. Historic records may contain information that needs to be incorporated into a database.

Adetiq's data capture services can be integrated with scanning to extract required information.

A Hybrid Approach to Data Capture

Automation can be used where appropriate to process information efficiently.

Technologies such as OCR and ICR can identify and extract suitable information from documents, while fields requiring additional interpretation can be passed to experienced operators for manual capture or validation.

Our automated data capture services combine technology and people rather than relying entirely on one or the other.
This can allow a scanning project to produce both digital documents and structured business data.

Secure Handling From Paper to Digital

When large volumes of records are involved, security cannot be treated as an afterthought.

An archive may contain years of personal data, employee information, customer records, financial details or other confidential material.

Adetiq's processing operations are based in the UK, keeping documents and associated data onshore throughout processing.

We maintain physical and virtual security controls and are ISO27001, ISO9001 and BS10008 certified. Processing is also managed in line with GDPR requirements.

This provides a controlled environment for organisations that need to outsource substantial document collections while maintaining appropriate standards around information handling.

Digitisation Doesn't Have to Be a One-Off Project

Some businesses approach Adetiq because they have a single archive they want to eliminate.

Others need ongoing support.

One-Off Archive Clearance

A defined scanning project may be suitable if you're moving premises, reducing storage, undertaking a digital transformation project or clearing an existing backlog.

Regular Document Scanning

If your business continues to generate physical records, outsourcing scanning on an ongoing basis can prevent another large backlog from developing.

The frequency and workflow can be tailored around the volume and type of paperwork your organisation produces.

High Volume Scanning Business London FAQs

Can Adetiq handle very large document collections?

Yes. Adetiq provides high-volume processing for substantial document collections. We can assess your approximate volumes and requirements before recommending an appropriate scanning workflow and project timescale.

Do you offer high-volume scanning for London businesses?

Yes. Adetiq works with businesses and organisations in London that need large quantities of documents digitised, including one-off archives and ongoing processing requirements.

Can you index documents after scanning?

Yes. Indexing can be incorporated into the project according to agreed fields or references, making the resulting digital records easier to identify and retrieve.

Can you extract information from our scanned records?

Yes. Scanning can be combined with data capture. Automation technologies and manual validation can be used to extract predefined information and return it in an agreed structured format.

How secure is the scanning process?

Adetiq operates secure UK-based processing facilities and is ISO27001, ISO9001 and BS10008 certified. Processing is managed in line with GDPR requirements.

What happens to our documents once they have been scanned?

The treatment of physical records can be agreed before the project starts. Depending on your requirements, documents can be securely returned, stored or destroyed following processing.

Can you help if we have an ongoing scanning requirement?

Yes. High-volume scanning doesn't have to be limited to one-off archive projects. Adetiq can discuss ongoing processing requirements and establish a workflow around the type and quantity of documents your business regularly generates.

Talk to Adetiq About High Volume Scanning in London

If you're looking for a high-volume scanning business London organisations can trust with substantial document collections, talk to Adetiq.

We'll discuss what you currently hold, how much needs to be processed, the way you want files indexed and whether additional data capture is required.

Contact Adetiq to discuss your project and find out how we can help turn your paper records into organised, accessible digital information.

High Accuracy Data Entry

Alleviate the administrative burden on your staff with our highly experienced in-house UK based data entry team. With 50+ years of experience Adetiq can solve your data capture requirements.​

End-to-End Data Capture

Adetiq can offer the full survey processing solution from creating on-line surveys, paper based surveys, printing, posting and receipt and capture, returning the data you require in the format you want.

Automated Data Extraction

Save time, money and improve data quality when processing high volumes of documents with our range of specialist automation systems. Adetiq use latest technologies to efficiently process your surveys to offer the most accurate and cost effective solutions.​

Why choose us?

ONSHORE
Our Data Processing Service as based in Brighton with all operations carried out in our UK offices, you can rest assured that your documents and data are kept onshore.

SECURE
​With numerous physical and virtual security measures in place, your documents and data are in incredibly safe hands. ISO27001, ISO9001 and BS10008 certified.

Speak to our team

Get in touch and speak to our experts to find out how we can help with your survey processing; we’ll go through your specific requirements and suggest the most effective methods to bring you the best results in the most cost and time efficient manner.​

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