Take Large Scanning Projects Off Your Internal Team

A backlog of paper records can build up surprisingly quickly. Filing cabinets become full, archive boxes occupy valuable storage space and retrieving individual documents becomes increasingly time-consuming.

The obvious answer may be digitisation, but large-scale scanning creates its own operational challenges.

Employees need to prepare documents, remove staples and bindings where necessary, scan files consistently, check image quality, name and index documents and ensure confidential information remains protected throughout the process.

Adetiq's high-volume scanning outsourcing Brighton service allows this work to be transferred to an experienced local team with the systems and capacity to manage it at scale.

With more than 50 years of data processing experience, we can build a scanning workflow around your documents rather than expecting your organisation to adapt to an off-the-shelf solution.

A Complete Route From Paper to Digital

Adetiq can support the entire document digitisation process.

Physical records can be securely received or collected before being prepared for scanning. Documents are then digitised using professional scanning equipment and subject to appropriate quality controls.

The resulting files can be indexed according to agreed criteria, creating an organised digital collection that is easier for your team to search and retrieve.

This is particularly valuable when dealing with large document collections. Simply creating thousands of unnamed or poorly organised scans can replace one information management problem with another. Establishing the required structure before scanning begins helps ensure the finished digital archive is genuinely useful.

Organisations dealing specifically with long-term stored records can also use our archive scanning services to convert established paper archives into accessible digital collections.

What Could Your Organisation Digitise?

High-volume scanning isn't limited to one particular type of paperwork.

Organisations may need to digitise records as part of an office move, reduce the amount of physical storage they pay for, make information available to remote teams or modernise processes that still rely heavily on paper.

Adetiq can support projects involving documents such as:

• Personnel and HR files
• Customer and client records
• Financial documentation
• Archived business records
• Forms and questionnaires
• Operational paperwork
• Historical documentation
• Large collections of general business records

Before processing begins, we can discuss the condition, format and quantity of your documents alongside the output you require.

Turn Scanned Documents Into Useful Data

Digitising paper records doesn't have to stop at creating an electronic image.

Many documents contain information that organisations need elsewhere, perhaps a customer reference, date, form response, account number or another predefined field.

Adetiq's automated data capture capabilities can be incorporated into a scanning project where required. Automation technologies can capture suitable information efficiently, while fields that require additional interpretation can be routed to experienced UK-based operators for manual capture or validation.

This hybrid approach combines the efficiency of automation with human oversight where it adds value.

The result can be both a digital copy of the original document and structured information ready for ingestion into your own systems.

Onshore Processing in Brighton

For organisations in Brighton and the surrounding area, choosing a local outsourcing provider can also simplify the logistics and governance surrounding a large scanning project.

Adetiq is based in Brighton, with operations carried out within our UK facilities. Documents and associated data therefore remain onshore throughout processing.

Security is embedded throughout our operations, with physical and virtual measures in place to protect the information entrusted to us.

Adetiq is ISO27001, ISO9001 and BS10008 certified, supporting robust information security, quality management and the integrity of electronic records. Processing is also managed in line with GDPR requirements.

This makes outsourced scanning suitable for organisations where document security and traceability are just as important as processing speed.

Planning for the Physical Documents Afterwards

One question that should be answered before any large digitisation project begins is what happens to the originals.

Some organisations need physical documents returned because of retention requirements. Others are digitising specifically so they can eliminate unnecessary paper storage.

Adetiq can accommodate different requirements, including secure return, storage or secure destruction after processing.
Building this into the project from the outset helps create a clear document lifecycle from the moment records leave your organisation through to final digital delivery and the agreed treatment of the originals.

Why Work With Adetiq?

High-volume scanning requires more than equipment. It requires the operational capacity and processes to handle large quantities of information consistently.

Adetiq brings over 50 years of experience in document processing and data capture, combining established expertise with modern automation technologies.

Our services are tailored to the project. We can agree how documents should be received, scanned, indexed, validated and returned based on your requirements.

Whether you have accumulated years of paperwork or have an ongoing requirement for document digitisation, we can create a workflow designed around your organisation.

FAQs

How many documents can you scan?

Adetiq specialises in high-volume document processing and can support substantial scanning projects. The best approach depends on the number, format and condition of your records, so volumes and timescales can be discussed before the project begins.

Is the scanning actually carried out in Brighton?

Adetiq is based in Brighton and its processing operations are carried out within UK facilities. This keeps documents and associated data onshore during processing.

Can you scan confidential business documents?

Yes. Adetiq handles sensitive information within secure processing environments and is ISO27001, ISO9001 and BS10008 certified. Processing is managed in line with GDPR requirements.

Can you organise the files after scanning?

Yes. Indexing requirements can be agreed before processing so the resulting digital files are structured in a way that makes them easier for your organisation to search and retrieve.

Can you extract information from scanned records?

Yes. Scanning can be combined with automated data extraction and manual capture or validation where required. The captured data can then be returned in an agreed format for use within your systems.

Do we have to destroy the original paperwork?

No. What happens to the original documents can be agreed as part of the project. Options can include secure return, storage or secure destruction depending on your requirements.

Discuss Your Brighton Scanning Project

If a large collection of paperwork is taking up space or slowing down access to important information, high volume scanning outsourcing Brighton can provide a more practical route to digitisation.

Speak to Adetiq about your document volumes, security requirements and desired digital output. Our Brighton-based team can recommend an efficient approach and manage the process from physical records through to organised, accessible digital information.

High Accuracy Data Entry

Alleviate the administrative burden on your staff with our highly experienced in-house UK based data entry team. With 50+ years of experience Adetiq can solve your data capture requirements.​

End-to-End Data Capture

Adetiq can offer the full survey processing solution from creating on-line surveys, paper based surveys, printing, posting and receipt and capture, returning the data you require in the format you want.

Automated Data Extraction

Save time, money and improve data quality when processing high volumes of documents with our range of specialist automation systems. Adetiq use latest technologies to efficiently process your surveys to offer the most accurate and cost effective solutions.​

Why choose us?

ONSHORE
Our Data Processing Service as based in Brighton with all operations carried out in our UK offices, you can rest assured that your documents and data are kept onshore.

SECURE
​With numerous physical and virtual security measures in place, your documents and data are in incredibly safe hands. ISO27001, ISO9001 and BS10008 certified.

Speak to our team

Get in touch and speak to our experts to find out how we can help with your survey processing; we’ll go through your specific requirements and suggest the most effective methods to bring you the best results in the most cost and time efficient manner.​

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