Why Outsource a Large-Scale Scanning Project?

Scanning a few documents internally is straightforward. Digitising thousands of files is a very different undertaking.

Large projects require suitable scanning equipment, document preparation, quality control, consistent file naming and indexing, secure handling and enough capacity to keep the project moving. Attempting to manage all of this internally can quickly pull employees away from their normal responsibilities.

Adetiq's high-volume scanning outsourcing London services provide an alternative. We take responsibility for the operational scanning process, allowing your team to focus on its usual work while your paper records are systematically converted into organised digital files.

Our service can be tailored around one-off archive projects as well as organisations with recurring scanning requirements.

From Boxes of Paper to an Organised Digital Archive

A successful digitisation project isn't simply about feeding paper through a scanner. The result needs to be useful.

Adetiq can manage the complete process, beginning with the secure receipt or collection of your documents. Records are prepared for scanning before being digitised using professional high-speed equipment.

Files can then be indexed according to agreed criteria, helping your team find the information it needs without manually searching through folders, boxes or filing cabinets.

For organisations specifically looking to convert historic or long-term records, our archive scanning services provide a structured approach to turning established paper archives into accessible digital collections.

The required file formats, indexing structure and final delivery method can all be agreed around your organisation's existing systems and workflows.

Capturing the Information Inside Your Documents

Sometimes creating a digital image of a document is only the first step.

Your organisation may also need information contained within those records to be extracted, categorised or transferred into another system.

Adetiq's data capture services combine specialist automation with human validation where necessary. Depending on the documents involved, technologies such as OCR and other automated extraction methods can be used to capture information efficiently.

Fields that cannot be captured accurately through automation can be passed to experienced operators for manual processing or validation.

This hybrid approach means organisations can potentially transform a large paper archive into both searchable documents and structured, usable data.

Keeping Sensitive Documents Secure

Outsourcing documents naturally raises questions about security, particularly when records contain personal, financial, employee, customer or commercially sensitive information.

Adetiq's processing is carried out within UK facilities, keeping documents and data onshore throughout the project.

We have numerous physical and virtual security measures in place and are ISO27001, ISO9001 and BS10008 certified. Processing is managed in line with GDPR requirements, providing organisations with a structured approach to information security and quality.

Maintaining a clear process from receipt through to final delivery also helps provide the traceability organisations need when outsourcing important document collections.

What Types of High-Volume Documents Can Be Scanned?

High-volume scanning requirements vary significantly between organisations.

A London business might need to clear decades of archived paperwork before relocating offices. Another organisation may have accumulated HR or customer files that need to be made more accessible. A public sector team might need to digitise a large collection while maintaining strict controls over how records are handled.

Projects can include:

• Archived business records
• HR and personnel documents
• Financial paperwork
• Customer and client files
• Forms and questionnaires
• Operational documentation
• Historical records
• Other large paper collections

Because Adetiq doesn't rely on a rigid off-the-shelf approach, the scanning process can be configured around the documents, volumes and outputs involved.

What Happens Once Scanning Is Complete?

Once documents have been digitised and quality checked, the resulting files can be returned in the agreed format for integration into your systems.

The original documents can also be managed according to your requirements. Depending on your retention policies and project needs, this may involve secure return, continued storage or secure destruction.

For organisations undertaking digitisation specifically to eliminate unnecessary physical archives, having the scanning and subsequent document handling managed through one provider can simplify the entire project considerably.

Over 50 Years of Data Processing Experience

Adetiq has more than 50 years of experience in data capture and document processing.

That experience is particularly valuable on high-volume projects where consistency matters just as much as speed. Our team understands that large-scale scanning needs careful planning, secure handling and robust quality control if the resulting digital archive is going to be genuinely useful.

Rather than simply providing scanning capacity, we work with clients to determine the most appropriate way to process their documents and deliver the resulting information.

FAQS

Why outsource high-volume scanning instead of doing it internally?

Large scanning projects can require considerable staff time, specialist equipment and administrative resources. Outsourcing allows an experienced provider to manage document preparation, scanning, indexing and quality control while your internal teams remain focused on their usual responsibilities.

Can Adetiq collect documents from London?

Document collection requirements can be discussed as part of the project. Adetiq provides end-to-end scanning services that can include secure collection or receipt of documents before processing at our UK facilities.

Can scanned files be indexed?

Yes. Files can be indexed according to predefined requirements so that your organisation can search for and retrieve documents more efficiently after digitisation.

Can Adetiq scan an entire archive?

Yes. Adetiq supports large-volume and archive digitisation projects. The exact approach will depend on the quantity, condition and type of records involved, as well as your required digital output.

Can information be extracted from the scanned documents?

Yes. Where required, scanning can be combined with automated data capture and manual validation to extract specific information and return it as structured data.

Is high-volume scanning carried out in the UK?

Yes. Adetiq's data processing operations are carried out in its UK facilities. This means your documents and data remain onshore throughout processing.

Talk to Adetiq About Your Scanning Project

If you're considering high-volume scanning outsourcing London, speak to Adetiq about the scale and requirements of your project. We'll look at your document volumes, formats, indexing requirements and intended digital output before recommending an appropriate processing approach.

Get in touch with our UK team to find out how we can take a large scanning project off your hands and turn your paper records into secure, accessible digital information.

High Accuracy Data Entry

Alleviate the administrative burden on your staff with our highly experienced in-house UK based data entry team. With 50+ years of experience Adetiq can solve your data capture requirements.​

End-to-End Data Capture

Adetiq can offer the full survey processing solution from creating on-line surveys, paper based surveys, printing, posting and receipt and capture, returning the data you require in the format you want.

Automated Data Extraction

Save time, money and improve data quality when processing high volumes of documents with our range of specialist automation systems. Adetiq use latest technologies to efficiently process your surveys to offer the most accurate and cost effective solutions.​

Why choose us?

ONSHORE
Our Data Processing Service as based in Brighton with all operations carried out in our UK offices, you can rest assured that your documents and data are kept onshore.

SECURE
​With numerous physical and virtual security measures in place, your documents and data are in incredibly safe hands. ISO27001, ISO9001 and BS10008 certified.

Speak to our team

Get in touch and speak to our experts to find out how we can help with your survey processing; we’ll go through your specific requirements and suggest the most effective methods to bring you the best results in the most cost and time efficient manner.​

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