A Practical Solution for Large Paper Archives

Even organisations that have largely moved to digital working can find themselves holding significant quantities of paper.

Historical customer records, personnel files, financial documentation, completed forms and operational paperwork may have accumulated over many years. These records still need to be stored securely and retrieved when required, even if they are rarely used day-to-day.

For London organisations where office and storage space comes at a premium, maintaining large physical archives can be particularly inconvenient.

Adetiq's high volume scanning service London provides a structured way to convert these records into digital files without requiring your own team to undertake months of scanning and administration.

We manage the operational process, allowing you to modernise your records while continuing with business as usual.

What Does High Volume Scanning Involve?

Large-scale digitisation involves much more than simply putting documents through a scanner.

Before processing begins, we'll establish what you have, how you need the records organised and what you want the finished digital collection to look like.

A project can incorporate:

• Secure document collection or receipt
• Document preparation
• High-speed scanning
• Image quality checks
• File indexing
• Data extraction
• Manual verification where required
• Digital delivery
• Return, storage or secure destruction of originals

By managing these stages as part of one process, Adetiq can take a substantial collection of physical documents and turn it into an organised digital resource.

Our wider document scanning services can also support organisations with different volumes and ongoing digitisation requirements.

Make Information Easier to Access

Digitisation can solve one of the most frustrating problems associated with physical records: finding what you need.

Retrieving a particular document from a large paper archive may involve identifying the correct box, locating a folder and manually searching through its contents. Multiply that across an organisation and significant time can be lost simply retrieving information.

Digital records can be indexed according to agreed criteria, so authorised users can locate the right files much more efficiently.

The indexing approach will depend on your documents and how your organisation uses them. Establishing this structure before the project begins helps ensure the resulting digital collection supports your workflows rather than becoming another disorganised archive.

Clear Out Legacy Archives Without Losing the Information

Large scanning projects are often triggered by a specific business event.

You may be moving offices and no longer want to transport an entire archive. You might be reducing your physical footprint, reviewing records management processes or trying to make historical information available to teams working across different locations.

Whatever the reason, digitisation allows you to retain important information without necessarily retaining every physical document.

For long-term and historical collections specifically, Adetiq also provides archive scanning services, helping organisations convert stored records into structured digital archives.

Once processing is complete, original documents can be returned, stored or securely destroyed depending on your retention requirements.

Get More From the Data Within Your Documents

Some scanning projects have a second objective: extracting information contained within the documents.

A scanned form may contain reference numbers, dates, customer information, responses or other fields that need to be transferred into a database or business system.

Adetiq can incorporate data capture services into the digitisation process.

Automated technologies can be used to extract suitable information at scale, while manual verification provides additional oversight where documents contain handwritten, unclear or more complex information.

This can significantly increase the value of a scanning project. Instead of simply receiving digital images of your paper documents, your organisation can receive structured information ready for further use.

Security Throughout the Scanning Process

Handing a substantial document archive to another organisation requires confidence in how those records will be managed.

Adetiq carries out processing within secure UK facilities, meaning documents and associated data remain onshore throughout the process.

Physical and virtual security measures are in place to protect client information, and Adetiq is ISO27001, ISO9001 and BS10008 certified. Processing is also managed in line with GDPR requirements.

These controls are particularly important for high-volume projects because a single archive may contain significant quantities of personal, commercially sensitive or confidential information.

Security therefore forms part of the complete scanning workflow rather than being treated as an afterthought.

Built Around Your Organisation

High-volume scanning requirements vary considerably.

A business with neatly filed HR documents has very different requirements from an organisation holding decades of mixed archive material. The volumes, document condition, required indexing and intended outputs can all influence how a project should be approached.

Adetiq doesn't rely on a one-size-fits-all scanning package.

With over 50 years of document and data processing experience, our team can assess your requirements and establish a workflow designed around the records you actually hold.

FAQs

What counts as high volume document scanning?

There isn't a single number that defines a high-volume project. Generally, it refers to substantial quantities of documents where scanning internally would require significant time, staff or equipment. Adetiq can assess your volumes and recommend an appropriate processing approach.

Can you collect documents from our London office?

Secure collection or receipt of documents can form part of an end-to-end scanning project. Collection requirements can be discussed with the Adetiq team when planning the work.

How will our digital documents be organised?

Indexing requirements are agreed according to the project. This allows the digital files to be structured around information that is useful to your organisation and makes individual records easier to retrieve.

Can you scan old archive documents?

Yes. Adetiq works with archived and long-term retained records as well as current business documents. The condition and format of the documents can be assessed when planning the scanning process.

Can you capture data from the documents?

Yes. Adetiq can combine scanning with automated data capture and manual validation, allowing predefined information to be extracted and returned in a structured format.

Is all processing UK-based?

Yes. Adetiq's operations are carried out within UK facilities, keeping documents and data onshore throughout processing.

Start Planning Your Scanning Project

You don't need to dedicate your own employees, equipment and office space to digitising a large paper archive.

If you're looking for a high-volume scanning service London, speak to Adetiq about the records you need to process. We'll discuss your volumes, timescales, indexing requirements and desired outputs before recommending an efficient way to move your documents from paper to digital.

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High Accuracy Data Entry

Alleviate the administrative burden on your staff with our highly experienced in-house UK based data entry team. With 50+ years of experience Adetiq can solve your data capture requirements.​

End-to-End Data Capture

Adetiq can offer the full survey processing solution from creating on-line surveys, paper based surveys, printing, posting and receipt and capture, returning the data you require in the format you want.

Automated Data Extraction

Save time, money and improve data quality when processing high volumes of documents with our range of specialist automation systems. Adetiq use latest technologies to efficiently process your surveys to offer the most accurate and cost effective solutions.​

Why choose us?

ONSHORE
Our Data Processing Service as based in Brighton with all operations carried out in our UK offices, you can rest assured that your documents and data are kept onshore.

SECURE
​With numerous physical and virtual security measures in place, your documents and data are in incredibly safe hands. ISO27001, ISO9001 and BS10008 certified.

Speak to our team

Get in touch and speak to our experts to find out how we can help with your survey processing; we’ll go through your specific requirements and suggest the most effective methods to bring you the best results in the most cost and time efficient manner.​

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